Some businesses don’t need the presence of a formal office building to be successful. If your services are primarily delivered at your client’s place (for trades like electricians, plumbers or even professional services like bookkeeping) or if you are a sole trader or small family partnership, there are benefits and disadvantages to running your business from home. Here are ten technology considerations for home-based businesses.
The computer Let’s look at workstation versus laptop. If your computer doesn’t need to move from your home office, you’ll get more computing power for your money with a workstation. Consider investing those savings in a dual-monitor setup if your work involves a lot of data entry, writing or graphic design. But remember, there’s nothing stopping you from using a laptop if you want to sit outside in the sun occasionally!
The printer As with any office, the key consideration for a printer is how much do you print and how often, and is that printing primarily text or pictures? Home offices may have to consider how much space they have, so a printer with a smaller ‘footprint’ would be better. It’s handy to have the ability to send faxes, especially when dealing with signed documents. Either look at software for faxing and a document scanner or invest in a multi-function printer with a built in fax. If you occasionally need to print large volumes, it may be cheaper to use a printing service at a store instead of buying a fast, high-volume laser printer. Remember to compare replacement ink costs before you purchase a printer.
The Internet A home office can feel isolated, so your internet connection is an important gateway to the outside world. Out of all of your technology components, this one will drive you the craziest if it’s slow or if it drops out. Use a reputable internet provider. Invest in the fastest internet speed you can afford with a monthly data limit that matches your needs.
Comfort If you spend a long time at your computer, it’s important that you reduce your risk of overuse injuries. Look at an ergonomic, adjustable chair, a foot rest and a comfortable mouse and have your desk, keyboard and monitor all at the correct height. Consider the placement of your desk in your office to reduce glare from the windows.
Email Without a corporate email system, you still have choices for email services. You can have @yourbusinessname.com without the expense of your own email server.
For more of this column by Edward Lugo, owner of Computer Troubleshooters, pick up a copy of the March edition of Valley Business Report, on news stands now, or visit the “Current & Past Issues” tab on this Web site.